Event rentals

The broad rental order — tables, chairs, tenting, dance floor, staging, and the other big pieces.

Also called: rentals, event rentals, tables and chairs, folding chairs, tent, dance floor, staging, heaters, general rentals.

When couples book this

Usually booked about 7 months out. It moves with your date.

Your wishlist, before you talk to anyone

Questions you can answer early — they become the yardstick you compare candidates against.

What are you hoping to rent?
Wishlist mirror of the rental_categories order below — matches you to companies that carry these pieces.
What look are you picturing?
How much do you want the company to handle?
Wishlist mirror of the delivery_logistics candidate fact.

What to ask each candidate

Facts that differ from one vendor to the next — worth writing down while you shop.

Delivery & pickup

What settles once booked

The working details you and your vendor pin down together.

What are you renting?
What your venue doesn't include
DERIVED. The point of this instance: rent the gap, not the whole thing.
Quantities
DERIVED, and it feeds the seating inventory pool alongside the venue's own tables.
Tenting
Linens, tableware & colors
What time do they arrive?
The time you agreed together, not an estimate worked back from the ceremony.
What time do they finish?
Who do you call on the day?
The name and cell number of whoever is on site — not the office line.
Where do they come in, and where do they park?
The load-in door or dock, where the vehicles go, and who opens up.
Do they need a meal?
Counts toward your caterer's vendor-meal number.
What balance is due on the day?
Your own figure, from your contract — what is still owed when they arrive.
What gratuity are you planning?
Your own figure. It rides beside the balance on the day-of money sheet.

How it lands on your day

Rental delivery & setup
Rental pickup

How it’s usually priced

Usually priced per item.

Lines that sometimes ride along: Delivery & pickup, Setup & breakdown, Damage waiver.

What your vendor reads from your plan

Book on or off Beetrothed — either way the plan assembles a brief your vendor can work from: the event, rentals, full list, logistics, contacts.

Plan your event rentals — and everything around it

These questions live as one cell of a connected plan: your budget, guest list, checklist and timeline all read from the same answers. See the whole board work, or join the waitlist and we’ll write when it’s your turn.

We will write when there is something worth telling you.