Wedding-party transport

The wedding party's ride between getting ready, the ceremony, photos, and the reception — a party bus, limo, or sprinter.

Also called: party bus, limo, limousine, stretch limo, sprinter, sprinter van, stretch suv, bridal party bus, wedding party transport, groomsmen transport, bridesmaids transport.

When couples book this

Usually booked about 7 months out. It moves with your date.

Your wishlist, before you talk to anyone

Questions you can answer early — they become the yardstick you compare candidates against.

What kind of ride are you picturing?
Roughly how many hours do you think you'll need it?
What would you love the vehicle to have?

What to ask each candidate

Facts that differ from one vendor to the next — worth writing down while you shop.

What kind of ride?
This vehicle's passenger capacity
A fact about the candidate's vehicle, compared against the derived passenger count while shopping.
What the vehicle includes
Factual per candidate — whether drinks are allowed on board varies by company and local rules; record what this company states.

What settles once booked

The working details you and your vendor pin down together.

How many ride?
DERIVED from wedding-party roles — the couple is never asked what the list already knows.
How many hours do you need the vehicle?
Does the party start from one place or two?
The legs — pickups, transfers, and times
Free text by design — the route sheet varies too much per wedding to enumerate. Renders as the driver's run sheet.
Anything on board?
Where does the vehicle stage at each stop?
What time do they arrive?
The time you agreed together, not an estimate worked back from the ceremony.
What times are set on the day?
One row per moment — a serving round, a pickup leg, a person's slot, a set. Each row becomes its own block on your run of show, labeled with whatever you type, so name it for whoever will be reading it.
What time do they finish?
Who do you call on the day?
The name and cell number of whoever is on site — not the office line.
Where do they come in, and where do they park?
The load-in door or dock, where the vehicles go, and who opens up.
Do they need a meal?
Counts toward your caterer's vendor-meal number.
What balance is due on the day?
Your own figure, from your contract — what is still owed when they arrive.
What gratuity are you planning?
Your own figure. It rides beside the balance on the day-of money sheet.

How it lands on your day

Wedding-party pickup
Wedding-party transfers
Final drop-off at reception
Set time
One block per row of the cell's dayof_service_times answer; the row's own label names it, and its `until` makes it a window.

How it’s usually priced

Usually priced as one flat amount.

Lines that sometimes ride along: Overtime (per hour), Second vehicle.

What your vendor reads from your plan

Book on or off Beetrothed — either way the plan assembles a brief your vendor can work from: the event, counts, the vehicle, legs & run sheet, schedule, contacts.

Plan your wedding-party transport — and everything around it

These questions live as one cell of a connected plan: your budget, guest list, checklist and timeline all read from the same answers. See the whole board work, or join the waitlist and we’ll write when it’s your turn.

We will write when there is something worth telling you.