Guest shuttle

Shuttles guests between the hotel, ceremony, and reception.

Also called: shuttle, bus, guest transport, coach, charter.

When couples book this

Usually booked about 7 months out. It moves with your date.

Your wishlist, before you talk to anyone

Questions you can answer early — they become the yardstick you compare candidates against.

What kind of vehicles are you picturing?
Wishlist mirror of the vehicle_type candidate fact — compare what each company runs against it.
Which rides do you want covered?
Do you need a wheelchair-accessible vehicle?

What to ask each candidate

Facts that differ from one vendor to the next — worth writing down while you shop.

Vehicle type
Sets the per-vehicle capacity the fleet derivation uses (coach ~55, mini bus ~30, van ~14, trolley ~30).

What settles once booked

The working details you and your vendor pin down together.

Hotels and pickup points
Free text by design — stops vary too much per wedding to enumerate. The brief renders them as the route sheet.
Ask guests on the RSVP whether they'll ride the shuttle?
How many guests ride?
How many vehicles?
DERIVED from headcount in THIS instance's coverage scope. Looping routes can cover more riders with fewer vehicles — override for a loop plan.
Outbound runs — pickup times to the ceremony
Return runs — staggered departures and last call
Accessible-vehicle needs
DERIVED from guest needs profiles — the couple is never asked what the guest list already knows.
Where do shuttles stage and unload at the venue?
How do guests learn the shuttle schedule?
What time do they arrive?
The time you agreed together, not an estimate worked back from the ceremony.
What times are set on the day?
One row per moment — a serving round, a pickup leg, a person's slot, a set. Each row becomes its own block on your run of show, labeled with whatever you type, so name it for whoever will be reading it.
What time do they finish?
Who do you call on the day?
The name and cell number of whoever is on site — not the office line.
Where do they come in, and where do they park?
The load-in door or dock, where the vehicles go, and who opens up.
Do they need a meal?
Counts toward your caterer's vendor-meal number.
What balance is due on the day?
Your own figure, from your contract — what is still owed when they arrive.
What gratuity are you planning?
Your own figure. It rides beside the balance on the day-of money sheet.

How it lands on your day

Shuttles stage at first pickup
Outbound shuttle runs
Return shuttle runs
Set time
One block per row of the cell's dayof_service_times answer; the row's own label names it, and its `until` makes it a window.

How it’s usually priced

Usually priced as one flat amount.

Lines that sometimes ride along: Additional vehicle, Wheelchair-accessible vehicle, Overtime (per hour).

What your vendor reads from your plan

Book on or off Beetrothed — either way the plan assembles a brief your vendor can work from: the event, counts, fleet, routes & runs, schedule, contacts.

Plan your guest shuttle — and everything around it

These questions live as one cell of a connected plan: your budget, guest list, checklist and timeline all read from the same answers. See the whole board work, or join the waitlist and we’ll write when it’s your turn.

We will write when there is something worth telling you.