Day-of coordinator
Runs the wedding day itself. Set the scope and hand-off point, and the plan assembles the master run-of-show and vendor contact sheet from everything you've already built.
Also called: day of coordinator, month of coordinator, coordinator, doc, wedding coordinator.
When couples book this
Usually booked about 12 months out. It moves with your date.
Your wishlist, before you talk to anyone
Questions you can answer early — they become the yardstick you compare candidates against.
How much help are you looking for?
Wishlist mirror of the service_scope candidate fact — compare what each coordinator offers against it.
What matters most to you in a coordinator?
Do you want them to run the rehearsal too?
What to ask each candidate
Facts that differ from one vendor to the next — worth writing down while you shop.
What level of coordination?
A month-of coordinator takes over vendor communication ~4 weeks out; day-of picks up the run-of-show only.
What settles once booked
The working details you and your vendor pin down together.
Master run-of-show
DERIVED from the whole plan. This IS the coordinator's core document — the couple never rebuilds it by hand.
Vendor contact sheet
DERIVED from engagements. Who to call, when they arrive, where they set up.
Day-of point of contact (so vendors don't call you)
The hand-off that lets the couple actually be present. Routed to every vendor's brief.
What does the coordinator oversee?
Coordinate the rehearsal?
Key contacts & notes for the day
How it lands on your day
Coordinator arrival
Coordination coverage
How it’s usually priced
Usually priced as one flat amount.
Lines that sometimes ride along: Rehearsal coordination, Additional coverage hours, Assistant coordinator.
What your vendor reads from your plan
Book on or off Beetrothed — either way the plan assembles a brief your vendor can work from: scope, the day, contacts.
More in Planning
Plan your day-of coordinator — and everything around it
These questions live as one cell of a connected plan: your budget, guest list, checklist and timeline all read from the same answers. See the whole board work, or join the waitlist and we’ll write when it’s your turn.
We will write when there is something worth telling you.