Live band
Plays your reception live — the coverage, the key moments, and the sets.
Also called: band, live music, wedding band, ensemble, musicians.
When couples book this
Usually booked about 9 months out. It moves with your date.
Your wishlist, before you talk to anyone
Questions you can answer early — they become the yardstick you compare candidates against.
Where do you want the band to play?
Wishlist mirror of the coverage_scope candidate fact.
What should the band sound like?
How big a band are you picturing?
What to ask each candidate
Facts that differ from one vendor to the next — worth writing down while you shop.
Where do you need the band?
Music during band breaks
Live sets have breaks — a common gap couples forget to fill.
What settles once booked
The working details you and your vendor pin down together.
Music end time
Power & stage space
Consumes the venue's published power constraint. A frequent day-of failure when skipped.
Band size / meals
DERIVED. Bands are the biggest single vendor-meal line — kept in sync with the caterer automatically.
Key reception moments
What time do they arrive?
The time you agreed together, not an estimate worked back from the ceremony.
What times are set on the day?
One row per moment — a serving round, a pickup leg, a person's slot, a set. Each row becomes its own block on your run of show, labeled with whatever you type, so name it for whoever will be reading it.
What time do they finish?
Who do you call on the day?
The name and cell number of whoever is on site — not the office line.
Where do they come in, and where do they park?
The load-in door or dock, where the vehicles go, and who opens up.
Do they need a meal?
Counts toward your caterer's vendor-meal number.
What balance is due on the day?
Your own figure, from your contract — what is still owed when they arrive.
What gratuity are you planning?
Your own figure. It rides beside the balance on the day-of money sheet.
Songs you want played
Title and artist for each. Say which recording if a particular one matters.
Songs to keep off the list
Its own field on purpose — a do-not-play buried in a paragraph is the one that gets played.
The song for each moment
One line per moment: the moment, the song and artist, which recording or version, and what cues it to start. The version is the detail that most often goes missing between the plan and the day.
Names to announce, and how to say them
Write each name the way it should sound, in the order they come in.
How it lands on your day
Band load-in & sound check
Live sets
Band load-out
Set time
One block per row of the cell's dayof_service_times answer; the row's own label names it, and its `until` makes it a window.
How it’s usually priced
Usually priced as one flat amount.
Lines that sometimes ride along: Ceremony musicians, Cocktail-hour set, Overtime (per hour), Band meals.
What your vendor reads from your plan
Book on or off Beetrothed — either way the plan assembles a brief your vendor can work from: the event, coverage, run of show, music, logistics, contacts.
More in Music
Plan your live band — and everything around it
These questions live as one cell of a connected plan: your budget, guest list, checklist and timeline all read from the same answers. See the whole board work, or join the waitlist and we’ll write when it’s your turn.
We will write when there is something worth telling you.