Ceremony musicians
Live music for the ceremony — a string quartet, harpist, guitarist, or soloist.
Also called: string quartet, harpist, ceremony music, soloist, guitarist, pianist, vocalist.
When couples book this
Usually booked about 9 months out. It moves with your date.
Your wishlist, before you talk to anyone
Questions you can answer early — they become the yardstick you compare candidates against.
What kind of ensemble are you picturing?
Wishlist mirror of the ensemble_type candidate fact.
What should the ceremony music feel like?
How much do you want them to cover?
Do you need them to bring amplification?
What to ask each candidate
Facts that differ from one vendor to the next — worth writing down while you shop.
What kind of ensemble?
Larger ensembles need more floor space and longer setup — the arrival block and site check read this.
Amplification
Keep the musicians through cocktail hour?
What settles once booked
The working details you and your vendor pin down together.
When does the music start?
DERIVED from the ceremony event. Moving the ceremony decays this to needs_reconfirm rather than silently shifting the musicians.
Which moments get music?
Who cues the processional?
Musicians at the rehearsal?
What time do they arrive?
The time you agreed together, not an estimate worked back from the ceremony.
What times are set on the day?
One row per moment — a serving round, a pickup leg, a person's slot, a set. Each row becomes its own block on your run of show, labeled with whatever you type, so name it for whoever will be reading it.
What time do they finish?
Who do you call on the day?
The name and cell number of whoever is on site — not the office line.
Where do they come in, and where do they park?
The load-in door or dock, where the vehicles go, and who opens up.
Do they need a meal?
Counts toward your caterer's vendor-meal number.
What balance is due on the day?
Your own figure, from your contract — what is still owed when they arrive.
What gratuity are you planning?
Your own figure. It rides beside the balance on the day-of money sheet.
Songs you want played
Title and artist for each. Say which recording if a particular one matters.
Songs to keep off the list
Its own field on purpose — a do-not-play buried in a paragraph is the one that gets played.
The song for each moment
One line per moment: the moment, the song and artist, which recording or version, and what cues it to start. The version is the detail that most often goes missing between the plan and the day.
How it lands on your day
Musicians arrive, set up & tune
Prelude (guests seated)
Ceremony music
Musicians pack & depart
Set time
One block per row of the cell's dayof_service_times answer; the row's own label names it, and its `until` makes it a window.
How it’s usually priced
Usually priced as one flat amount.
Lines that sometimes ride along: Cocktail-hour extension, Amplification / PA add-on, Custom song arrangement, Overtime (per hour).
What your vendor reads from your plan
Book on or off Beetrothed — either way the plan assembles a brief your vendor can work from: the event, coverage, ceremony program, the ensemble, logistics, contacts.
More in Music
Plan your ceremony musicians — and everything around it
These questions live as one cell of a connected plan: your budget, guest list, checklist and timeline all read from the same answers. See the whole board work, or join the waitlist and we’ll write when it’s your turn.
We will write when there is something worth telling you.