Guest shuttle: a wedding guide
A shuttle drives guests from the hotel to the wedding. It runs on a set schedule.
When couples book this
About 7 months before your wedding.
Still deciding the wedding
Your wishlist
Answer these before you meet anyone.
What kind of vehicles are you picturing?
Which rides do you want covered?
Do you need a wheelchair-accessible vehicle?
Comparing your options
What to ask each one
Vehicle type
Typical capacity: coach ~55, mini bus ~30, van ~14, trolley ~30.
How it’s usually priced
Usually priced as one flat amount.
Possible extras: Additional vehicle, Wheelchair-accessible vehicle, Overtime (per hour).
Booked and settling details
What you settle once booked
Hotels and pickup points
Ask guests on the RSVP whether they'll ride the shuttle?
Outbound runs — pickup times to the ceremony
Return runs — staggered departures and last call
Where do shuttles stage and unload at the venue?
How do guests learn the shuttle schedule?
What to look over
Correct these details as needed.
How many guests ride?
How many vehicles?
Looping routes can cover more riders with fewer vehicles — override for a loop plan.
Accessible-vehicle needs
The week of the wedding
The day-of sheet
Confirm arrival, finish, who to call, access, a meal, and what is due.
Across the whole day
Choose which moments to include.
- Shuttles stage at first pickup
- Outbound shuttle runs
- Return shuttle runs
For businesses
The brief a couple sends you has these sections:
- The event
- Counts
- Fleet
- Routes & runs
- Schedule
- Contacts