AV equipment rental: a wedding guide
An AV shop rents speakers and mics. You run the gear on your own.
When couples book this
About 7 months before your wedding.
Still deciding the wedding
Your wishlist
Answer these before you meet anyone.
What gear are you hoping to rent?
What do you want the gear to cover?
Who would you like running the gear?
How would you like the gear to arrive?
Comparing your options
What to ask each one
Delivery, setup, or counter pickup?
Day-of support from the rental company
How it’s usually priced
Usually priced per item.
Possible extras: Delivery & pickup, On-site tech, Damage waiver.
Booked and settling details
What you settle once booked
What gear do you need?
What is the gear for?
Who runs the gear?
Uplights needed
A rough rule: one uplight per 8–10 feet of wall to wash a room evenly.
Power plan for the gear
The week of the wedding
The day-of sheet
Confirm arrival, finish, who to call, access, a meal, and what is due.
Across the whole day
Choose which moments to include.
- AV setup & test
- AV strike & pickup
For businesses
The brief a couple sends you has these sections:
- The event
- The gear
- Full list
- Logistics
- Contacts