Power & climate
Generators, distribution, heating, and cooling for the site.
Also called: generator, power, heating, cooling, hvac, climate.
When couples book this
Usually booked about 7 months out. It moves with your date.
Your wishlist, before you talk to anyone
Questions you can answer early — they become the yardstick you compare candidates against.
What do you need for the site?
The wishlist mirror of what this vendor supplies (power_source, climate_equipment, backup_power below).
What's the weather you're planning around?
What to ask each candidate
Facts that differ from one vendor to the next — worth writing down while you shop.
Where does power come from?
Heating and cooling
Cabling and distribution
Backup power
A second unit or a critical-circuits switch keeps music, lighting, and the kitchen running through the evening.
What settles once booked
The working details you and your vendor pin down together.
Total power draw
DERIVED. The couple is never asked to sum amps; the plan already knows who's plugging in.
Generator size
How many heaters or fans?
DERIVED from the tent's published covered_dimensions. Overridable as always.
Generator placement
Fuel and runtime
What time do they arrive?
The time you agreed together, not an estimate worked back from the ceremony.
What time do they finish?
Who do you call on the day?
The name and cell number of whoever is on site — not the office line.
Where do they come in, and where do they park?
The load-in door or dock, where the vehicles go, and who opens up.
Do they need a meal?
Counts toward your caterer's vendor-meal number.
What balance is due on the day?
Your own figure, from your contract — what is still owed when they arrive.
What gratuity are you planning?
Your own figure. It rides beside the balance on the day-of money sheet.
How it lands on your day
Generator & climate delivery, cable runs
Day-before setup is the norm on tented sites — power goes in right after the tent.
Power-on & full-load test
Day-of: run every circuit at once — catering, sound, lighting, climate — before guests arrive.
Fuel & equipment check
Mid-evening look at fuel level and heater/fan performance.
Power-down & load-out
Power stays on until the last vendor finishes breaking down.
How it’s usually priced
Usually priced as one flat amount.
Lines that sometimes ride along: Generator rental, Heating & cooling equipment, Fuel, Cabling & distribution.
What your vendor reads from your plan
Book on or off Beetrothed — either way the plan assembles a brief your vendor can work from: the event, power, climate, schedule, contacts.
More in Site & structures
Plan your power & climate — and everything around it
These questions live as one cell of a connected plan: your budget, guest list, checklist and timeline all read from the same answers. See the whole board work, or join the waitlist and we’ll write when it’s your turn.
We will write when there is something worth telling you.