AV equipment rental

Rented sound and visual gear you run yourselves — speakers, wireless mics, a projector and screen for a slideshow, uplighting kits.

Also called: AV, audio visual, AV rental, sound system, PA, PA system, speakers, speaker rental, microphone, mic, wireless mic, handheld mic, projector, projector screen, screen rental, slideshow, TV rental, monitor, uplighting, uplights, DIY lighting, mixer, playback.

When couples book this

Usually booked about 7 months out. It moves with your date.

Your wishlist, before you talk to anyone

Questions you can answer early — they become the yardstick you compare candidates against.

What gear are you hoping to rent?
What do you want the gear to cover?
Who would you like running the gear?
How would you like the gear to arrive?

What to ask each candidate

Facts that differ from one vendor to the next — worth writing down while you shop.

Delivery, setup, or counter pickup?
Day-of support from the rental company

What settles once booked

The working details you and your vendor pin down together.

What gear do you need?
What is the gear for?
Who runs the gear?
Uplights needed
A rough rule: one uplight per 8–10 feet of wall to wash a room evenly.
Power plan for the gear
What time do they arrive?
The time you agreed together, not an estimate worked back from the ceremony.
What time do they finish?
Who do you call on the day?
The name and cell number of whoever is on site — not the office line.
Where do they come in, and where do they park?
The load-in door or dock, where the vehicles go, and who opens up.
Do they need a meal?
Counts toward your caterer's vendor-meal number.
What balance is due on the day?
Your own figure, from your contract — what is still owed when they arrive.
What gratuity are you planning?
Your own figure. It rides beside the balance on the day-of money sheet.

How it lands on your day

AV setup & test
AV strike & pickup

How it’s usually priced

Usually priced per item.

Lines that sometimes ride along: Delivery & pickup, On-site tech, Damage waiver.

What your vendor reads from your plan

Book on or off Beetrothed — either way the plan assembles a brief your vendor can work from: the event, the gear, full list, logistics, contacts.

Plan your av equipment rental — and everything around it

These questions live as one cell of a connected plan: your budget, guest list, checklist and timeline all read from the same answers. See the whole board work, or join the waitlist and we’ll write when it’s your turn.

We will write when there is something worth telling you.