Childcare
On-site childcare or sitters during the event. The plan counts the kids from your guest list, sizes the sitter team, and records the room, hours, activities, and meal handoff.
Also called: childcare, nanny, babysitting, kids room, sitters.
When couples book this
Usually booked about 4 months out. It moves with your date.
Your wishlist, before you talk to anyone
Questions you can answer early — they become the yardstick you compare candidates against.
What shape of care are you picturing?
Wishlist mirror of the care_format candidate fact below.
What ages need care?
What must the sitters carry?
What to ask each candidate
Facts that differ from one vendor to the next — worth writing down while you shop.
What shape does the childcare take?
Activities and supplies for the kids' room
What settles once booked
The working details you and your vendor pin down together.
How many children?
DERIVED from the is_child flag on the guest list — the couple is never asked what the list already knows.
How many sitters?
Care hours — when does coverage start and end?
Which room or space holds the kids?
Who feeds the kids' room?
How do parents check kids in and out?
What time do they arrive?
The time you agreed together, not an estimate worked back from the ceremony.
What time do they finish?
Who do you call on the day?
The name and cell number of whoever is on site — not the office line.
Where do they come in, and where do they park?
The load-in door or dock, where the vehicles go, and who opens up.
Do they need a meal?
Counts toward your caterer's vendor-meal number.
What balance is due on the day?
Your own figure, from your contract — what is still owed when they arrive.
What gratuity are you planning?
Your own figure. It rides beside the balance on the day-of money sheet.
How it lands on your day
Kids' room setup
Childcare coverage
Parent pickup & wrap-up
How it’s usually priced
Usually priced as one flat amount.
Lines that sometimes ride along: Additional sitter, Overtime (per hour), Activities & supplies.
What your vendor reads from your plan
Book on or off Beetrothed — either way the plan assembles a brief your vendor can work from: the event, counts, care plan, schedule, contacts.
More in Guest care
Plan your childcare — and everything around it
These questions live as one cell of a connected plan: your budget, guest list, checklist and timeline all read from the same answers. See the whole board work, or join the waitlist and we’ll write when it’s your turn.
We will write when there is something worth telling you.