Coffee & espresso cart

Serves coffee, espresso, and specialty drinks from a staffed cart.

Also called: coffee cart, espresso bar, barista, mobile coffee.

When couples book this

Usually booked about 10 months out. It moves with your date.

Your wishlist, before you talk to anyone

Questions you can answer early — they become the yardstick you compare candidates against.

What would you like the cart to pour?
Wishlist mirror of the menu_scope candidate fact.
When do you picture the cart pouring?
What milks or options must the cart carry?

What to ask each candidate

Facts that differ from one vendor to the next — worth writing down while you shop.

What does the cart pour?
cocoa_and_cider is the cold-weather variant — same cart, no espresso machine, lighter power draw.
What do drinks go in?
How does the cart get power?

What settles once booked

The working details you and your vendor pin down together.

When does the cart pour?
How many drinks should the cart plan for?
DERIVED from THIS scope — a cart serving only the getting-ready suite sizes from that segment, not the full list.
How many baristas?
Milk and dietary needs in the crowd
Dairy-free and nut-allergy counts tell the cart which alternative milks to stock — the same rollup the caterer gets, scoped to this crowd.
What time do they arrive?
The time you agreed together, not an estimate worked back from the ceremony.
What times are set on the day?
One row per moment — a serving round, a pickup leg, a person's slot, a set. Each row becomes its own block on your run of show, labeled with whatever you type, so name it for whoever will be reading it.
What time do they finish?
Who do you call on the day?
The name and cell number of whoever is on site — not the office line.
Where do they come in, and where do they park?
The load-in door or dock, where the vehicles go, and who opens up.
Do they need a meal?
Counts toward your caterer's vendor-meal number.
What balance is due on the day?
Your own figure, from your contract — what is still owed when they arrive.
What gratuity are you planning?
Your own figure. It rides beside the balance on the day-of money sheet.

How it lands on your day

Cart setup
Coffee cart service window
Cart breakdown
Set time
One block per row of the cell's dayof_service_times answer; the row's own label names it, and its `until` makes it a window.

How it’s usually priced

Usually priced per guest.

What your vendor reads from your plan

Book on or off Beetrothed — either way the plan assembles a brief your vendor can work from: the event, counts, menu, service, schedule, contacts.

Plan your coffee & espresso cart — and everything around it

These questions live as one cell of a connected plan: your budget, guest list, checklist and timeline all read from the same answers. See the whole board work, or join the waitlist and we’ll write when it’s your turn.

We will write when there is something worth telling you.