Day-of coordinator: a wedding guide
A day-of coordinator runs your wedding day. They keep each vendor on time.
When couples book this
About 12 months before your wedding.
Still deciding the wedding
Your wishlist
Answer these before you meet anyone.
How much help are you looking for?
What matters most to you in a coordinator?
Do you want them to run the rehearsal too?
Comparing your options
What to ask each one
What level of coordination?
A month-of coordinator takes over vendor communication ~4 weeks out; day-of picks up the run-of-show only.
How it’s usually priced
Usually priced as one flat amount.
Possible extras: Rehearsal coordination, Additional coverage hours, Assistant coordinator.
Booked and settling details
What you settle once booked
Day-of point of contact (so vendors don't call you)
Goes on every vendor's brief.
What does the coordinator oversee?
Coordinate the rehearsal?
Key contacts & notes for the day
What to look over
Correct these details as needed.
Master run-of-show
This is the coordinator's core document.
Vendor contact sheet
Who to call, when they arrive, where they set up.
The week of the wedding
Across the whole day
Choose which moments to include.
- Coordinator arrival
- Coordination coverage
For businesses
The brief a couple sends you has these sections:
- Scope
- The day
- Contacts